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Program
Announcement
Program Description
The primary purpose of the SMC Distinguished Lecturer Program is
to help Society Chapters provide interesting and informative programs
to serve the needs of members of the SMC Society and to enhance
their professional vitality by keeping them informed of new technological
developments and applications. The Distinguished Lecturer Program
is not intended to support plenary speakers for conference/symposium/workshop
or university seminars.
The SMC Society has agreed to a cost sharing plan which may be used
by IEEE chapters, sections, and student groups. IEEE student groups
are especially encouraged to make use of the Program to invite outstanding
speakers. Distinguished lecturers will receive no honorarium.
Request Procedure
1. Based on the interests of the members, the SMCS Chapter Chair
selects a topic and lecturer from the list of SMCS Distinguished
Lecturers. As soon as the Chapter Chair is interested in inviting
the distinguished lecturer, he/she should submit a proposal to the
Vice President for Membership for approval. The proposal should
be received by the Vice President for Membership at least four weeks
before the proposed visit and should include the following items·
- The name of distinguished lecturer and topic of the lecture
- Date and venue
- Expected impact on the chapter
- Estimated attendance
- Amount of desired travel support
- Amount of local support
The travel support is up to $800 USD if the one-way non-stop travel
time is within 6 hours and up to $1,600 USD if it is more than
6 hours.
2. The Vice President for Membership reviews the proposal based
on the above items, the budget of the Distinguished Lecturers program,
and balance of requests among presenters. It should be noted that
there is no guarantee that funds will be available to support the
request, so it is strongly advised to submit the proposal as soon
as possible.
3. If the proposal is approved, the Chapter Chair should contact
the distinguished lecturer to finalize the arrangements. The lecture
should be open to all members of IEEE. The Chapter Chair should
publicize the event in the chapter newsletter and in SMCS e-Newsletter.
Reimbursement Procedure
1. Within three months after the visit, the Chapter
Chair should submit a report to be published in SMCS e-Newsletter
to the Vice President for Membership and may request for reimbursing
the distinguished lecturer's travel expenses.
2. The distinguished lecturer emails an IEEE travel reimbursement
form to the Vice President for Membership with a copy to the Treasurer.
3. The distinguished lecturer mails a hardcopy of the signed form
and the travel receipts commensurate with the limits to:
Alyson Rupp
IEEE
445 Hoes Lane
PO Box 1331
Piscataway, NJ 08855-1331
USA .
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